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Safety Nudges

Company Cars

Published by Safety Net Team

November 1, 2022

Company Car Use
Summary
A company car is a vehicle owned, leased or paid for by the organisation that is used by an employee for his or her work.
Cost is a common factor in the determination of company car provision, but many other factors may be involved, such as frequency of business travel, regular and overall business mileage levels, carriage of tools, samples or equipment. Employers must keep clear records of cars and drivers, including records of list price, carbon dioxide emissions (for tax purposes), maintenance, wear and tear (for duty of care) and driver details (eg penalty points, insurance claims).
Employers’ Duties
Duties Under the Health and Safety at Work, etc Act 1974
The Health and Safety at Work, etc Act 1974 requires employers to:
• ensure, as far is reasonably practicable, the health, safety and welfare at work of all employees
• provide safe plant and systems of work, which includes vehicles driven by employees on company business
• ensure the safe use, handling, storage and transport of articles and substances; this applies to anything being carried in a vehicle in connection with work
• provide information, instruction, training and supervision to ensure safety, including while driving
• provide a safe working environment, regarding facilities and arrangements for the welfare of employees at work
• produce a health and safety policy, which must be communicated to the employees and address all the organisation’s health and safety issues, including occupational driving
• inform, instruct, train or supervise the employees’ work activities to ensure compliance
• ensure those not in their employment do not come to harm, eg other road users.

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