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Safety Nudges

Use of Company Car

Published by Safety Net Team

April 3, 2024

A company car refers to a vehicle either owned, leased, or funded by the organisation, designated for use by an employee in their professional capacity. While cost plays a pivotal role in deciding company car allocations, numerous other considerations come into play. These factors include the frequency of business-related travel, regular and total mileage for business purposes, transportation of tools, samples, or equipment. Employers are required to maintain meticulous records concerning both vehicles and drivers. These records encompass details such as list price, carbon dioxide emissions (for tax assessment), maintenance logs, wear and tear (to fulfill duty of care obligations), as well as driver particulars such as penalty points and insurance claims.

Employers’ Duties

Duties Under the Health and Safety at Work, etc Act 1974

The Health and Safety at Work ,etc Act 1974 requires employers to:

  • ensure, as far is reasonably practicable, the health, safety and welfare at work of all employees
  • provide safe plant and systems of work, which includes vehicles driven by employees on company business
  • ensure the safe use, handling, storage and transport of articles and substances; this applies to anything being carried in a vehicle in connection with work
  • provide information, instruction, training and supervision to ensure safety, including while driving
  • provide a safe working environment, regarding facilities and arrangements for the welfare of employees at work
  • produce a health and safety policy, which must be communicated to the employees and address all the organisation’s health and safety issues, including occupational driving
  • inform, instruct, train or supervise the employees’ work activities to ensure compliance
  • ensure those not in their employment do not come to harm, eg other road users.

Ther are of course additional issues to consider :-

Duties Under the Road Traffic Act 1991

Duties Under the Management of Health and Safety at Work Regulations 1999

Duties Under the Provision and Use of Work Equipment Regulations 1998

Corporate Manslaughter and Corporate Homicide Act 2007

Duties Under the Health and Safety (First-aid) Regulations 1981

Duties Under the Smoke-free (Exemptions and Vehicles) Regulations 2007

Duties Under the Road Vehicles (Construction and Use) (Amendment) (No. 4) Regulations 2003

Employees’ Duties

For more information go to get free advice and request a call back.



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