Health and Safety Services for SMEs in Hampshire.
Safety Nudges

Workplace Environment.

Published by Safety Net Team

June 28, 2022

Employers’ Duties

  • Employers have a general duty to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all employees under s.2 of the HSAW act 1974.
  • The workplace (Health, Safety and Welfare) Regulations 1992 require employers to make certain provisions to ensure the health, safety and welfare of employees with regard to the workplace environment. The Approved Code of Practice to the regulations gives practical guidance on the legal requirements.
  • These provisions also include temperature, ventilation, humidity,lighting,work space dimensions, toilet and washing facilities,and rest and eating facilities.
  • The workplace should be in an efficient state and in good repair.
  • Under the Health Act 2006, employers must ensure that employees (and others) do not smoke within the premises or within any area that is substantially enclosed.
  • Employers have a duty to consult with their workforce over health and safety issues. Employers are required to consult with either elected Representatives of Employer Safety or the workforce directly.
  • In trade union recognised premises, the Safety Representatives and Safety Committee Regulations 1977 will apply and employers are required to consult with trade union appointed safety representatives. In non-union organisations, the Health and Safety (Consultation with Employees) Regulations 1996 apply.

Employees’ Duties

  • Employees have a general duty to take reasonable care of their own health and safety and that of other people who may be affected by their work under the HSAW act 1974.
  • Employees have a duty to co-operate with the employer’s arrangements for health and safety.
  • Employees engaged in cleaning or maintenance of the workplace and of building services tasks have a duty to ensure that such tasks are carried out to the required standards.
  • These tasks should be carried out in the correct manner at the appropriate times, and using the specified equipment and materials.

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